These Document Management Tips Will Make Moving Your Office Easy

Streamline Your Document Management Before Relocating Your Office

renovating-office-planRelocating or renovating your office space requires a lot of organization to ensure a smooth transition. One of the most important areas of concern should be how your paper record storage is handled during this process. While the idea of transferring large amounts of documents in an organized way can seem daunting, it really doesn’t have to be. These document management tips will help you relocate or renovate your office with ease.

Tips to Manage Your Company Documents Before Moving Day

Planning is everything when relocating or renovating your office. This helps maximize your time, especially if your business is still functioning per usual during this process. When planning out your document management game plan, follow these simple tips:

  1. Check how much paper you actually have in your office. The average office worker generates about 10,000 sheets of paper yearly. This means that, in 10 years, this one worker will have used about 100,000 sheets of paper. This is A LOT of paper to organize when you’re moving your office quickly and efficiently. It’s important to first know how much paper you’re working with in order to plan your move. Once you’ve figured this out,
  2. Keep what you need and toss what you don’t. Each industry must adhere to certain document retention policies before making the decision to toss a document. Once you’ve established the required timeline for the documents you must keep, set those aside. Shred the ones you don’t need to minimize the amount of paper you have to work with.
  3. Scan your documents. Nothing says “efficient document management” like paperless file storage. Not only does this come in handy for future office moves, but keeping your company documents organized in a digital platform creates an easier work environment. You can recruit a document conversion company to help you go paperless. At Document Scanning Services LLC, not only do we scan company files for various industries nationwide, but we also provide document indexing services, a process which sorts your documents for faster data retrieval.

If your company already uses paperless storage tactics like mircofilm or microfiche, this is a great opportunity to maximize space in your new office environment and transfer your data to a safer platform. Document scanning services also provides microfilm and microfiche conversion services to help preserve documents stored in this traditional format. Additionally, this conversion will help free your office of the bulky equipment needed to view these files.

Start Fresh by Going Paperless

Whether you’re doing some spring cleaning in your office space or moving to a new location, applying these document management tips can help streamline your paper usage. One of the easiest ways is to simply go paperless. At Document Scanning Services LLC, we help companies nationwide scan their documents to create a more comfortable and cost-efficient work environment. By storing documents digitally, this will make any future renovation or relocation that much easier. Call us at 954-271-0118 or visit us at paperlessrecords.com today for a free scanning quote.

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